Call for Submissions – RSLondonSouthEast 2023

The 4th RSLondon regional research software community workshop, RSLondonSouthEast2023 will take place on Monday 17th July 2023 at Imperial College London’s South Kensington Campus. Run by the Research Software London (RSLondon) community, the workshop will bring together Research Software Engineers (RSEs), researchers, academics, systems professionals and people from a range of other roles who are interested in research software.

We are inviting the submission of abstracts for:

  • regular talks (15 minute talk, plus 5 minutes for questions)
  • lightning talks (5 minutes)
  • posters

Important Dates

  • Abstract submission deadline: 23:59 BST (UTC+1) on Wednesday 24th May 2023 Wednesday 31st May 2023abstract submission
  • Notification of acceptance: Wednesday 14th June 2023


With ever increasing numbers of RSEs working at institutions within the London and South East region, a key focus for this year’s workshop is understanding and highlighting the specialist skills and best practices that RSEs contribute to research, and the processes of developing and sustaining these skills. The ubiquty of software within research is ensuring that software skills are in greater demand than ever before. As a result, there is also great demand for Research Software Engineers and Research Technology Professionals who develop and maintain this software and the infrastructure on which it runs.

The RSLondonSouthEast workshop is aimed at anyone who builds, maintains or works with research software, as well as researchers who have experience of working with RSE teams. The RSLondon community focuses on supporting people based at institutions in London and the South East of England and the RSLondonSouthEast workshop is primarily focused on promoting knowledge exchange, networking and collaboration between individuals based at institutions in this region. Nonetheless, we are keen to develop links with and hear experiences from the wider RSE community and are open to participation from individuals at other UK and international institutions.


We invite the submission of abstracts covering all aspects of Research Software Engineering including, but not limited to:

  • Research Software Engineering best practices, including testing, CI/CD, code review, software project management, etc.
  • Research software training and skills development activities
  • RSE approaches to supporting reproducibility of research outputs
  • Experiences from building and running local or regional research software communities
  • Building and running RSE groups and teams
  • Supporting career progression for RSEs
  • Application of research software engineering skills to novel research challenges
  • Specialist RSE technical work in areas including GPU programming, HPC, FPGAs and embedded systems


Workshop submissions will not be formally published but accepted abstracts will be made available on the website.

We also strongly encourage you to submit your presentation slides to a platform such as Zenodo in order to obtain a DOI for your presentation. We will then link to this from the workshop agenda.

Abstract preparation guidance

Abstracts will be reviewed by members of our programme committee. Reviews are undertaken anonymously – details of abstract submitters (including names/affiliation) are not provided to reviewers, they will receive only the abstract text. However, please be aware that abstract text will not be anonymised – it will be provided to reviewers as submitted. You are therefore advised, where possible to avoid including identifying information in your abstract submissions.

We suggest that you ensure that the following information is included in your abstract:

  • A brief description of what you plan to present – the topic, a description of the work/experiences/ideas, etc.
  • Why will the proposed talk be of interest to workshop attendees? What will they learn from your talk/poster?

Abstract submission and review

Abstracts for regular talks (15 minutes, plus 5 minutes for questions) – up to 250 words.

Abstracts for lightning talks (5 minutes) and posters (including a 2-minute poster introduction lightning talk) – up to 150 words.

Submit an abstract via the abstract submission form.

We are committed to promoting and supporting diversity within RSE and strongly encourage submissions by individuals from underrepresented groups in this field.

Abstract author, co-author and affiliation details are removed prior to sending abstracts to reviewers – reviewers receive only the submission type, keywords, title and abstract.

We are also keen that RSLondonSouthEast 2023 provides a forum for people who are new to the RSE field and/or not regular attendees of academic-style conferences. As such, we encourage submissions from people who are new to or inexperienced at presenting. There is support/mentoring available if you are new to presenting your work – please contact the workshop team at if you would like to make use of this support.

The workshop aims to provide as many opportunities as possible for people to present their work and ideas. However, the review process will be used to ensure that submissions are within scope, and to manage the selection of presentations and posters where there are more submissions than we can accommodate.

The programme committee will select talks and posters to ensure that there is a good representation of different topics and domains at the workshop.

Note that where we are unable to accept talks due to limited capacity within the workshop schedule, we may offer the opportunity to present the suggested work in an alternative format, e.g. as a lightning talk or poster.